Scheduling software for recruiters that books candidates and interview panels

CalendarMeeting is scheduling software for recruiters: candidates choose a time from real availability, panel interviews find the one slot where everyone is free, and nobody on the hiring team trades emails to confirm.

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What a recruiting team needs from a scheduler

Panel interviews in one slot

Collective availability shows only the times when every interviewer is free, so a candidate books the whole panel at once.

Screening calls for the team

Round robin spreads first calls across recruiters, so open roles do not wait on one person.

Routing by role

A short form sends a sales candidate and an engineering candidate to different recruiters and meeting types.

Video link on every interview

Zoom or Google Meet links are created per booking and sit in the invite and the reminder.

Reminders that cut no shows

Candidates get reminders with the join link and can reschedule from the email instead of going silent.

Google Calendar and Outlook

Mixed teams are fine. Hiring managers keep the calendar they already use.

Why interview scheduling eats a recruiter day

A recruiter who fills ten roles can spend hours a week proposing times, waiting for a reply and re-checking three interviewers calendars. Every day of delay is a day a good candidate has to accept another offer. A booking link gives the candidate real slots the moment you reach out.

The same link handles the awkward cases. Reschedules come from the confirmation email, the slot reopens, and the hiring manager sees the change in their own calendar.

A hiring flow that works

Send each candidate a link for a short screening call. Use round robin if several recruiters share the load. After the screen, send a panel link where collective availability only offers times when all interviewers are free. Add two questions to the booking page, for example the role and a portfolio link, and the answers arrive inside the invite.

Agencies and in house teams

Staffing agencies run many roles for many clients, so routing forms matter: one contact page can send each candidate or hiring manager to the right recruiter. In house teams care more about panel availability and keeping hiring managers inside their own calendars.

What recruiters need in a plan

Plans are priced per workspace, not per seat, which suits hiring teams where interviewers join for a few weeks.

Starter covers a small recruiting team of up to 3 hosts with booking pages and calendar sync
Plus adds round robin, collective availability and routing forms for up to 15 hosts
Pro adds advanced routing, webhooks to your applicant tracking system and an audit log for up to 50 hosts

Common questions

Yes. Collective availability checks every interviewer calendar and offers only the times when all of them are free. The candidate books once and everyone receives the invite.

No. Candidates book from the link with their name and email.

Yes. A routing form asks a couple of questions and sends each candidate to the matching recruiter or meeting type.

On the Pro plan, webhooks send each booking to your other tools so your applicant tracking system stays current.

Keep reading

Round robin scheduling that shares meetings fairly across your team Lead routing software that turns a form answer into a booked meeting Pricing

Give every client one link to book

Set up your booking page, connect your calendar and let clients pick a time that is actually free.